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Back Up Your QC G Suite Data with Google Takeout

Google Takeout is a feature that allows you to periodically backup all content from your Queens College G Suite account. This can be a good general best practice in case of future account access issues, lack of internet connectivity, or unexpected server downtime.  

You may have heard about the issues that caused temporary disruption of access to G Suite a few times over the past year. While full access was always restored within a few hours, it’s a good idea to have an alternative backup of your QC G Suite files for temporary reference in the event of network outages or other disruption to account access. Making periodic backups of your files is not only a good idea, but it can help you continue your work in the event of account access disruption. 

How to create a copy of your Google Files using Google Takeout:
Go to https://takeout.google.com/ to start the backup process. 

  1. Select only the data you wish to back up. It will speed up the process and the final archive file will be smaller. 
  2. Once you’ve selected the data you want to back up, choose zip under the type of archive file you want to save it as. 
  3. Choose from one of the following options to save to:

This video tutorial will walk you through the steps:

After the files have been backed up:

  1. Download the zip files and unzip them on Mac or Windows
  2. After unzipping the files, open the folder called Takeout and 
    1. Open the folder called Drive. This folder will contain all the Google Drive folders you selected to back up.
    2. Open one of the folders within. Google Docs, Sheets, and Slides will default as Word Docs, Excel Sheets, and PowerPoint slides, respectively (during the Takeout setup, you can set them to download as PDFs).

steps for opening Google files offline

You’ll be able to work on them offline but keep in mind that your edits will not be synched with the files in your G Suite account. When you can log in to your G Suite account, you’ll have to apply those edits to your online files.

Please email CTLOnline@qc.cuny.edu if you have any questions.

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