Scantron Update

Updated May 7, 2019

scantron machine

The Scantron system has been updated to allow instructors greater control of their test analytics and computer-based Scantron scoring. 


Don’t know where to start? There are two different 100-test question Scantron forms available for use. Decide which form to use – the short form or the long form.

  1. Click here to help you decide which form to use.
  2. Download an illustrated overview of the forms, which includes instructions on how they should be filled out.
  3. Download the instructions for operating the Scantron machine.
  4. Download the instructions for the REMARK analysis software.

There are also instruction booklets at each of the locations listed below.


I Building 2nd floor lab  (No computer-based analysis report)
Phone: (718) 997-5967
This lab is closed during Summer Session II.
Monday – Thursday: 8:00 AM — 9:45 PM
Friday: 8:00 AM — 9:45 PM
Saturday and Sunday: 8:00 AM — 4:45 PM

Powdermaker Hall, Room 136  (With computer-based analysis report)
Phone: (718) 997-5167
Monday – Friday: 7:30am to 10:30pm
Saturday and Sunday: 7:30am  to 5:00pm

Jefferson Hall, Room 008  (With computer-based analysis report)
Phone: (718) 997-4484
Monday –  Friday  9:00am to 5:00pm

Kings Hall 109 (Adjunct Lounge – No computer-based analysis report)
Accessible by Key Card to full time and part time faculty.
Open at all times that the campus is open.

Please check the hours of operation of both the ITS Help Desk (Dining Hall 151, 718-997-4444) and the Scantron machine centers in Jefferson 008 and Powdermaker 136, as they are subject to change.

For more information:

Nathalia Holtzman, nathalia.holtzman@qc.cuny.edu
Rachel Stern, rachel.stern@qc.cuny.edu

You will receive a response by the end of the next business day.

Scantron Update FAQs

  • Why is there a new system?

    The changes were required because the current system will be obsolete January 1, 2018, due to technology changes. (Our current system can no longer be supported).
  • Were faculty consulted about these changes?

    A survey was sent out to the entire campus in the spring of 2017 to identify the current Scantron usage of the QC faculty. An impact assessment was also conducted and it was determined that only about 25 faculty members regularly use the old large Scantron forms. 
  • How is student privacy protected?

    FERPA rules carefully regulate how student grade data can be stored and distributed. Most universities now encourage faculty to carefully manage any files with students names and grades and thus encourage the use of student ID’s on forms. Here is the full policy: https://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html
  • Can students use pens on these forms?

    No. The scanner can only read #2 pencils. Students can write their names and additional information in pen but they must use pencils to fill in the bubbles.
  • Can the students write anywhere they want on the forms?

    No. They must not write in the one-inch margin at the top left of the Scantron sheets.
  • Can I use the computer to get additional analytics on my small/short Scantron forms?

    Yes. Simply follow the instructions for the large forms. Be sure to use the appropriate form template (the form number is located on the form for reference).
  • Where can I pick up blank Scantron forms?

    The  ITS Help Desk in Dining Hall 151 (718-997-4444) provides the forms. You must show faculty ID or a letter from your Department indicating that you are currently teaching a class. Some departments also make sheets available to their faculty and instructors.
  • When using the large scantron forms, how do I get the combined grade for the short answers and the multiple choice answers?

    Follow these steps:

    1. Decide how much each portion of the test is worth, for example, the multiple choice portion is worth 80% and the short answers are worth 20%.

    2. Grade the short answers questions out of the apportioned value, in this case, out of a score of 20 points. Enter this score under ”Performance Assessment, Points earned” for each student.

    Sample student’s score entry for short answer work out of 20 points:

    Sample student’s score entry for short answer work out of 20 points

    3. When making the answer key, complete the form as usual for the multiple choice answers and ADD the value of the total weight of the multiple choice portion of the test to the “Performance assessment, % of total score,” in this case 80.

    Sample answer key with 60 multiple choice questions having a total value of 80% of the total score:

    Sample answer key with 60 multiple choice questions having a total value of 80% of the total score
    4. Score scantron sheets as usual through the self-scan machine. The answer key should now include a score for the combined points earned and the combined percent correct.

  • What kind of information can I get using the Item Analysis sheets?

    The Item analysis sheets will provide the number of students that incorrectly answered each question, the average number of correct answers, and the average percentage correct. Attached is an example Large scantron Item Analysis sheet (click to see full size):

    Attached is an example Large scantron Item Analysis sheet

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